Reflection 6 Bureaucracy  

From the Book

Reflections for My Grandchildren

How much is there to know?

by Dr. Jim I. Jones

For an introduction to this series of 31 articles and Dr. Jones  

Publisher: BookSurge Publishing

North Charleston, South Carolina Copyright by written permission only

Preamble:  Dr. Jones  a Research Scientist and he is reflecting on bringing up 3 boys.

With the Auto Industry before the US Congress on Dec. 4th to Borrow huge sums of money, it is worth while reflecting on how we got there from people who were there, when storm clouds loomed.  Notice two more articles by insiders previously published by The Saugeen and Kincardine Times

General Motors' 15 level hierarchy of management bureaucracy was a constant source of frustration for those of us who were chartered with changing the organization. Even though I was part of a group advising Roger Smith, the president of GM, I was told that my efforts were much like being a gnat on an elephant's butt trying to change its direction.

Smith tossed the pieces of organizations around so much that he disturbed the structure of the company. What he did not realize was that the giant 15 level organization chart of GM meant little or nothing relative to getting cars out. People knew each other over time. They knew people at Design Staff or Cadillac or Fisher Body who would help or do things out of the organization chart. Smith's constant and dramatic organization changes moved people around so much that they lost track of each other and could not respond quickly enough to make a difference.

Also, GM could no longer manage very good segments of its business, which were small by GM standards. GM got rid of GM Robotics and then found that they needed robotics. They got rid of Detroit Diesel and others, which were profitable under different and new management (Penske, Fanuc etc). They also got rid of the great cash cow, GM Parts Division, but kept the pension and the health care obligation!

GM had groups for both CAD/CAM and computer security where I was a senior project manager. They became whole industries and GM ignored that too. The distance between Smith and people who knew how to do things caused all this folly. Like most big companies, GM added a level of hierarchy to the company every time it got bigger.

Have you ever played that game where you whisper something in someone's ear and they pass it on? What happens after it gets passed on fifteen times? The fifteenth person has no clue as to what was originally said.

Shortly after I left GM, many companies began to realize that these levels reduced competitiveness and prevented senior management from understanding what was going on in the company. Much too late, GM started eliminating levels of middle management with no regard for who really understood the business - resulting in a series of disastrous losses in money and market share. No wonder Asia makes most of our stuff.

Had GM senior management understood its engineering, manufacturing, distribution and information systems, it could have successfully downsized and restructured. Once many management layers are eliminated, who looks after employees? The answer is -- Employees are self-directed.

(next column)

13/01/2009 04:17 PM

(continued)

Unlike me, young people should learn to follow and lead in a bureaucracy since civilization is built on them. This is why the Liberal Education as defined in the next reflection is so important; every college graduate should have a foundation to become an effective leader or follower.

In his Nobel Prize winning book, "The Glass Bead Game," Herman Hesse describes a monastic order of intellectuals that run a boarding school for boys and nurture and play the Glass Bead Game. After 30 years, a distinguished member of the order resigns because he comes to the conclusion that organizations maintain themselves by rewarding obedience with privilege. The organizational bureaucracy "had been infected by the characteristic disease of elitehood -- hubris, conceit, class arrogance, self-righteousness, exploitiveness."

Since 1991, Carnegie Mellon has developed Capability Maturity Models for a myriad of disciplines. To minimize hierarchy and " elitehood" in bureaucracy, its People Capability Maturity Model identifies elements for a work force to manage itself:

  • Workforce Planning coordinates workforce activities with current and future business needs.
  • Workgroup Development organizes work around competency-based process abilities.
  • Competency Development constantly enhances capability of the workforce to perform their assigned tasks.
  • Career Development ensures that individuals develop workforce competencies that achieve career objectives.
  • Participatory Culture ensures a flow of information within the organization to incorporate the knowledge of individuals into decision-making processes.
  • Competency-Based Practices ensures that all workforce practices are based in part on developing competencies.

Underlying many of the problems of this century are inept bureaucracies in Federal and local governments and our major companies. At the heart of inept bureaucracies are people who don't know what to do or how to do it or both.

For Reflection 1

For Reflection 2

For Reflection 3

For Reflection 4

For Reflection 5

Other reading

The demise of manufacturing in North America.

How North America Lost the Auto